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Complaints handling process for customers and owners at Mayfield Villages 

We welcome all forms of feedback from our customers and owners, whether positive or negative. We treat all feedback seriously, review it, and use it to promote continuous improvement in our services.

Please feel free to speak to any member of staff about any concerns at any time. You may also raise any concerns through the Owners Forum. Alternatively, or in addition, please write to the Village Manager in the first instance. We will then handle it according to the following procedure:

  • We will deal with written complaints in a speedy, responsive, accessible and user-friendly way.
  • The Village Manager will acknowledge a written complaint in writing within 24 hours, and provide an initial response in writing within 5 calendar days.
  • If you tell the Village Manager that you are not satisfied with our response, we will escalate it to the Operations Director who will provide a further response in writing within 5 calendar days of receiving the complaint.
  • If you tell the Operations Director that you are not satisfied with our response, we will escalate it to the Chief Executive Officer, who will provide our final decision in writing within 56 calendar days of receiving the complaint, unless we have previously agreed a later deadline with you.
  • If you advise us that you are not satisfied with our response at any stage you will not need to restate your case or explain your reasons, but may do so if you wish. Our escalation procedure simply ensures an independent review. Our Operations Director or Chief Executive Officer may also call or visit you to discuss the matter.
  • We will cooperate in the same way with an intermediary acting on your behalf.

If you are not satisfied with our final decision, or we fail to provide it by the relevant deadline, you may refer your complaint to the Housing Ombudsman Service.

Housing Ombudsman Service
81 Aldwych

We will co-operate fully with the Housing Ombudsman Service during any investigation and comply fully with the resulting decision, which will be binding on us.